Nowadays, PDF is an essential requirement in today’s world. PDF format files have the capability to replace the paper-based work environment with digital electronic files. The PDF users may need to extract a useful data from the PDF files. Typing the data of the PDF is the first option that comes to the mind but it is time consuming and costly method with significant margin for human errors. In this article, the solutions will be provided for extracting the data from the PDF format files.
Data Extraction from PDF files:
PDF format files are widely used in businesses for creating and viewing Presentations, Invoices, Reports, HR forms etc. As PDF format files are a replacement to paper-based work environment the user may find a need to extract the useful data from the PDF files. For example, if a user has to convert Excel to PDF, then later on the user may need to extract the useful data from that PDF file. Some of the solutions for data extraction are listed below:
1) Rekeying the Data Manually:
If the document files are few in number then this method can work better. Simply, open the PDF files and copy the text that is to be extracted and then paste it where it is required. Even if the data is in tabular form, it can easily be copied and pasted by selecting the whole table. In order to extract useful data from PDF to Excel, a free tool Tabula can be used.
2) The Manual Data Entry Process:
Data entry operators can be hired to enter the data manually. The businesses usually hire a large workforce of data entry operators in order to increase the efficiency of work. The data entry operators usually use the process of copy pasting the text which increases the speed of the work. In some of the PDF files where the copying of the content is restricted and the user is unable to copy the data, the PDF conversion technique can be used. The user can convert the PDF format files by using the best PDF converter of Classic PDF Editor, in any of the formats such as Microsoft Word from where the data can be easily copied.
Hiring data entry operators can be useful if the organization needs to deal with a huge volume of data that is to be extracted from the PDF format files.
3) Software for Extracting PDF Data:
The fully automated data extraction software programs are available. These programs possess a wide range of functionalities from enterprise ready document processing features to OCR tools. The workflow of most of the systems is usually similar:
a) Assembling the training data that are the sample documents.
b) Training the system for the processing of the documents.
c) Setting the process so that the data can be obtained automatically and then dispatch the data.
The simplest technique for data extraction is Zonal OCR in which the user marks the specific portions in the document from where the data is to be extracted. However, the complex techniques are based on recognition of pattern. Some of the tools that can be used for data extraction are ScraperWiki, CometDocs, PDF Converter, Nitro Cloud etc.
Hence, in this way the user can easily extract the data from PDF format files.
Data Extraction from PDF files:
PDF format files are widely used in businesses for creating and viewing Presentations, Invoices, Reports, HR forms etc. As PDF format files are a replacement to paper-based work environment the user may find a need to extract the useful data from the PDF files. For example, if a user has to convert Excel to PDF, then later on the user may need to extract the useful data from that PDF file. Some of the solutions for data extraction are listed below:
1) Rekeying the Data Manually:
If the document files are few in number then this method can work better. Simply, open the PDF files and copy the text that is to be extracted and then paste it where it is required. Even if the data is in tabular form, it can easily be copied and pasted by selecting the whole table. In order to extract useful data from PDF to Excel, a free tool Tabula can be used.
2) The Manual Data Entry Process:
Data entry operators can be hired to enter the data manually. The businesses usually hire a large workforce of data entry operators in order to increase the efficiency of work. The data entry operators usually use the process of copy pasting the text which increases the speed of the work. In some of the PDF files where the copying of the content is restricted and the user is unable to copy the data, the PDF conversion technique can be used. The user can convert the PDF format files by using the best PDF converter of Classic PDF Editor, in any of the formats such as Microsoft Word from where the data can be easily copied.
Hiring data entry operators can be useful if the organization needs to deal with a huge volume of data that is to be extracted from the PDF format files.
3) Software for Extracting PDF Data:
The fully automated data extraction software programs are available. These programs possess a wide range of functionalities from enterprise ready document processing features to OCR tools. The workflow of most of the systems is usually similar:
a) Assembling the training data that are the sample documents.
b) Training the system for the processing of the documents.
c) Setting the process so that the data can be obtained automatically and then dispatch the data.
The simplest technique for data extraction is Zonal OCR in which the user marks the specific portions in the document from where the data is to be extracted. However, the complex techniques are based on recognition of pattern. Some of the tools that can be used for data extraction are ScraperWiki, CometDocs, PDF Converter, Nitro Cloud etc.
Hence, in this way the user can easily extract the data from PDF format files.